restoration & maintenance of architectural surfaces since 1932

Accounts Receivable/Payable Manager

New York Metro Area 7/19/2021

We are currently seeking an Accounts Receivable/Payable Manager for Stuart Dean.  Reporting to the Corporate Controller/Treasurer, the Accounts Receivable/Payable Manager will direct all Accounts Receivable/Payable functions and processes for the company, supported by a Senior Accounts Payable Administrator.  In this position, you will play a key role in managing all collection activities while ensuring timely payments of vendor invoices and expense vouchers. You will be responsible for maintaining both accurate records and control reports.

Candidate submittals in the form of a cover letter and resume should be sent to Catherine Jones, SVP HR at cjones@stuartdean.com by July 30th.

PRINCIPAL RESPONSIBILITIES

Accounts Payable

  • Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports
  • Tracks and determine daily cash position; manage intra-company funding
  • Prepares weekly cash forecast for Treasurer
  • Manages payment processing and fraud prevention functions
  • System Administrator for Online Banking
  • Ensures local offices are following Accounts Payable policy and procedures
  • Recommends pay down and/or advance of the Line of credit to the Treasurer
  • Supervises all aspects of Accounts Payable department
  • Approves weekly Check Requests for Accounts Payable vendor payments
  • Approves Wire Transfers in the banking system
  • Reviews all Accounts Payable run for processing of Accounts Payable checks
  • Forecasts budget number for weekly/monthly Accounts Payable run and obtain approval from Treasurer
  • Funding of local office accounts when needed

Accounts Receivable

  • Manages collection activities such as sending follow-up inquiries, negotiating with past due accounts, and referring accounts to collection agencies
  • Works closely with all office mangers/division mangers regarding collections and Accounts Receivable
  • Provides and post monthly calculations for all AR adjustments between the GL and AR such as “Bad Debt Reserve” and Quarterly write offs
  • Assures timely collection of funds due to the corporation.
  • Manages cash application making sure all cash receipts are applied properly
  • Conducts credit checks on new customers, using the Dun and Bradstreet system
  • Carries out collection and reporting activities according to specific deadlines
  • Monitors customer account details for non- payments, delayed payments and other irregularities
  • Provides monthly AR reporting of invoicing totals/aging totals/adjustments
  • Works closely with the auditors every quarter on Accounts Receivable inquires
  • Reconciles Accounts Receivable and General Ledger balance by division, monthly
  • Recommends improvements to accounts payable/receivable processes

General

  • Manages subordinate staff in the day-to-day performance of their jobs
  • Works on special projects for Treasury Group
  • Corporate Notary Officer

KNOWLEDGE AND EXPERIENCE

  • Requires a bachelor’s degree of accounting or finance
  • 5 years’ experience in Accounts Payable/Receivable
  • 1 to 3 years’ supervisory experience may be required
  • Ensures that project/department milestones/goals are met and adhering to approved budgets
  • Knowledge of accounting principles and practices, banking and the analysis and reporting of financial data
  • Experience in working with Accounting software
  • Excellent verbal and written communication skills a must
  • Proficient in Microsoft Office including Word, Excel and Power Point

 

Stuart Dean is an Equal Opportunity Employer