restoration & maintenance of architectural surfaces since 1932

Executive Assistant – Virginia/Corporate

Falls Church, VA 12/13/2019

Stuart Dean has an opportunity for an Executive Assistant in our Virginia location.  This role is responsible for providing high level administrative support and assistance to two C-suite executives ensuring effective use of time and productive interactions with staff.  The ideal candidate must be able to work independently within established procedures associated with the specific job function. The individual will be expected to foster the company’s Culture and promote and exemplify its Values of Fairness, Accountability, Mutual Respect, Integrity and Loyalty.

Candidate submittals in the form of a cover letter and resume should be sent to Grace Ben-Ezra at gbenezra@stuartdean.com.

Principle Responsibilities

  • Maintains executives’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Answering phones and routing calls to the correct person or taking messages
  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents
  • Acts as the point of contact between executives and employees/clients
  • Keeps track of outstanding deliverables
  • Prepares financial reports using on-line financial systems
  • Mining data out of Company’s CRM platform (Salesforce)
  • Mining data out of Company’s ERP system (Microsoft Dynamics Navision)

 Requirements

  • Minimum of 5-7 years’ administrative experience, preferably at the Executive Assistant level
  • Bachelors’ Degree required
  • Experience booking travel arrangements and managing multiple calendars
  • Exposure to financial reporting strongly preferred
  • Strong organizational and communication skills (both written and verbal)
  • Must be proficient with Microsoft Office; including advanced knowledge of Excel
  • Time management skills
  • Must be self-motivated, professional, and capable of managing their work load independently and prioritizing tasks
  • Must be able to uphold a strict level of confidentiality

     Stuart Dean is an Equal Opportunity Employer