restoration & maintenance of architectural surfaces since 1932

Office Administrator – Part-Time – Boston

Boston 3/04/2021

Stuart Dean is seeking an experienced Office Administrator for its Boston office.  This part-time position (currently 28/29 hours), which may grow into a full-time role, will be the first point of contact and communications for the Boston office.  In addition, the Office Administrator will support the Boston team with their administrative needs and will be responsible for functional areas of office support, timesheets and payroll, and Human Resource transactions such as processing new hires, terminations, changes in status,  etc.

Interested and qualified candidates need to submit a cover letter and resume by email to: Cynthia Maley at: cmaley@stuartdean.com and Grace Ben-Ezra, Human Resources Manager at: gbenezra@stuartdean.com. (Applicants only please, no recruiters)

Responsibilities:

  • Handling and triage of incoming calls
  • Maintaining and delivering office services
  • New hire processing and orientation
  • Filing
  • Union reporting and tracking
  • Client interface as needed
  • Assist Operations with scheduling
  • Billing and assisting with AR’s
  • Tracking of budgetary elements, and assisting with the preparation of management, sales and office reports.
  • Working with sales staff on proposal preparation, vendor approval, insurance certificates
  • Interface with vendors
  • Back up Operations Assistant with Payroll when necessary
  • Train internally to become proficient on NAV for all aspects of Sales, Ops, Billing, Reporting Functions

Requirements:

  • High school diploma
  • Minimum of 3 to 5 years of office/administrative support experience
  • Prior experience with basic office accounting processes, human resource processes and transactions, data entry, administrative support and report creation strongly preferred
  • Excellent verbal and written communication skills a must
  • Proficient in Microsoft Office including Word, Excel and Power Point
  • Competent at reviewing, editing, and preparing letters, basic reports, basic billing/invoicing documentation

Stuart Dean is an Equal Opportunity Employer